Privacy Policy

I. Principle

This Privacy Policy describes how Neovii Pharmaceuticals AG (hereafter “Neovii” or “we“), collects, holds and processes Personal Data from its customers, service providers and other contractual partners as well as from individuals who visit our website www.neovii.com (hereafter “Website“) and social media presences or join events organized and/or attended by us (hereafter collectively “you” or “concerned individuals“), and the relevant rights of such concerned individuals.

Neovii only collects and processes Personal Data in accordance with the data protection regulation applicable in Switzerland, in particular the Federal Act on Data Protection (FADP) as well as the EU General Data Protection Regulation (GDPR), to the extent applicable, and the principles set out below.

This Privacy Policy applies only to our Website, and not to websites owned by third parties. We may provide links to other websites which we believe may be of interest to you. We aim to ensure that such websites are of the highest standard. However, due to the nature of the Internet, we cannot guarantee the privacy standards of websites to which we link or be responsible for the contents of sites other than this one. We have no influence on data processing by these third-party providers, and this Privacy Policy is not intended to be applicable to any linked, non-Neovii website.

This Privacy Policy is not an exhaustive description; other data protection policies may regulate specific matters.

II. Controller

The controller of the data processing described herein is Neovii Pharmaceuticals AG, Schlüsselstrasse 12, 8645 Rapperswil-Jona, Switzerland, info@neovii.com.

If you have any questions, complaints and/or comments about this Privacy Policy or our compliance therewith, please contact us at the address indicated above.

III. Categories of Concerned Individuals

We use so-called cookies and similar technologies on our website. Cookies are small text files that your browser We may collect and process Personal Data from the following categories of concerned individuals:

customers:
visitors to our Website and social media presences;
individuals joining events organized and/or attended by us;
contact persons of our service providers and other contractual partners;
contact persons of authorities and offices.

IV. Collection and Processing of Personal Data

The term “Personal Data” as used in this Privacy Policy refers to information that identifies, or could reasonably be used to identify a person (e.g. your name, birth date, e-mail address or telephone number that can be used to identify you).

In particular, we may collect and process the following categories of Personal Data:

personal details and contact information (name, date of birth, address, telephone number, e-mail address etc.);
contract data;
bank and payment details;
references or recommendations;
preference data (e.g. use of our Website or social media presences);
information related to access control systems and their recordings;
recordings from cameras in buildings;
business documents (e.g. e-mails);
photos and audio-visual recordings of events, conferences or meetings;
other information (e.g. information from communications with you).

We primarily process Personal Data that we obtain directly from you (e.g. when you send us an enquiry or when we collect Personal Data from you while using our Website). However, we may also collect Personal Data from third parties (e.g. from persons authorized by you or from banks, authorities, credit reference agencies etc.) or from publicly accessible sources (e.g. Internet, telephone directory), insofar as this is legally permissible.

If you provide us with Personal Data of other persons (e.g. contact persons, work colleagues), we assume that you are authorized to do so, that this Personal Data is correct and that you have informed the respective persons about this Privacy Policy within the statutory period. You confirm this by disclosing Personal Data of other persons.

You are not obliged to disclose your Personal Data to us. However, we may not be able to provide certain contractual services to you without certain information, or our Website or social media presence may not be fully usable. In particular, some parts and services of our Website can be freely accessed and do not require any form of registration from you. However, other parts may require you to provide us with Personal Data, including but not limited to choosing a username and a password. In these situations, if you choose to withhold any Personal Data requested by us, it may not be possible for you to gain access to those parts of the Website and/or for us to respond to your request. Furthermore, the date and time of access, the name and address of the accessed Website, your device’s IP address, the URL from which you have accessed the Website, transmitted data volume, as well as information on type and version of the browser you are using may be logged and stored while using our Website.

V. Purposes of Data Processing

We collect and process your Personal Data in principle primarily for the following purposes:

communication with you;
implementation of pre-contractual measures;
conclusion and fulfilment of contracts and provision of our contractual services;
invoicing and debt collection;
payment of invoices;
operation of our infrastructure, Website and social media presences;
for the purpose of the services provided on the Website;
customer care;
technical administration;
developing our products, services, Website and social media presences;
for our own marketing purposes, including advertising, relationship management, dispatch of newsletters, season’s greetings and other mailings (provided that you have not objected to the use of your data for this purpose);
organization of events;
provision of content for our Website, social media presences and publications (online and print);
analysis of the use of our Website and social media presences;
processing of enquiries;
assertion, exercise or defense of legal claims;
fulfilment of legal and regulatory obligations (e.g. KYC clarifications);
security and safeguarding operations;
security and protection of our employees, customers and assets (e.g. IT, building and plant security, workplace security);
other operational or administrative purposes;
corporate transactions (e.g. purchase of business divisions or companies, sale of our company or of group companies or parts thereof, other corporate transactions);
other purposes according to separate information or as evident from the circumstances.

In principle, we do not carry out profiling activities nor do we take automated individual decisions. If, in individual cases, we make a decision about you that is based solely on automated processing and that has legal consequences for you or significantly affects you, we will inform you accordingly. In this case, you will be granted the right to request a review of the automated individual decision in question by a natural person.

VI. Legal Grounds of Data Processing

We will retain your personal Data for as long as is necessary and permissible with regard to the purposes for which it We may process your Personal Data based on the following legal bases, provided that a legal basis is required under applicable law:

the processing is necessary for pre-contractual measures or for the fulfilment of a contract to which you are a party;
the processing is necessary for the fulfilment of legal obligations;
the processing is based on your consent;
the processing is necessary for the purposes of legitimate interests (e.g. security and protection of our business secrets, assets, systems and buildings; organization of business operations; compliance with legal requirements and our internal regulations; prevention of misconduct and criminal offences; processing of complaints and claims against us; assertion, exercise or defense of legal claims).

VII. Cookies and Web-Analysis

We use so-called cookies and similar technologies on our Website. Cookies are small text files that your browser automatically creates and stores on your computer or mobile device.

We only use functional cookies, which are only used during a session and are deleted after your Website visit. These “functional cookies” are necessary for the functioning of the Website and cannot be turned off. They are usually set only in response to actions that amount to a request for services, such as setting your privacy preferences, logging in, or filling out forms. You can set your browser to block or warn you about these cookies, however, blocking these cookies will prevent the Website from functioning properly. These cookies do not store any personal information.

The data processed and collected through these cookies are used by Neovii (or its service providers) to analyze and improve the usage of our Website.

In order to constantly improve and optimize our Website, we make use of Matomo Analytics, a so-called tracking technology. This service uses the same servers as the webserver, so there is no third-party data transfer with regards to these data. Usually, no Personal Data will be collected thereby, or if collected, such Personal Data will be anonymized or pseudonymized.

The data processing as described in this section is based on our legitimate interest in improving and optimizing our Website and in targeted advertising activities.

VIII. Integration of services and contents of third parties

This Website provides a link to the social network LinkedIn. In particular, we use social media plug-ins for LinkedIn to recommend and share our articles on the social network LinkedIn. The responsibility for data protection-compliant operation lies with the respective providers. Data to the mentioned providers will only be transferred if you are logged in with your profile on the respective platform. We have neither influence nor access to cookies that are set by social network providers or other third-party website providers. For this reason, please refer to the respective privacy statements of the corresponding providers.

IX. Social Media Presences

We may have our own presence on social media networks and similar third-party platforms. If you communicate with us via such social media presences or comment on or disseminate content, we may collect corresponding information.

We have the right, but not the obligation, to check content before or after it is published and to delete content without notification, insofar as this is technically possible, or to report it to the provider of the platform in question. In the event of a breach of the rules of decency and behavior, we may also report the relevant user account to the provider of the platform.

When visiting our social media presences, data may also be transmitted directly to the provider in question or collected by the provider and processed together with other data already known to this provider. This data processing is the sole responsibility of the provider in question. Further information on data processing by social network providers can be found in the privacy policies of the relevant social networks. We currently use the following platforms:

LinkedIn: The entity responsible for operating the platform for users from Europe is LinkedIn Ireland Unlimited Company, Dublin, Ireland. Its privacy policy is available at https://de.linkedin.com/legal/privacy-policy.

X. Disclosure to third parties and cross-border data transfer

Your Data will only be disclosed to third parties if and to the extend it is required for the services provided by us or for any other of the above-mentioned purposes, or if and to the extend you have given your prior consent. Your Personal Data can in particular be transferred to the following categories of recipients:

a third party acting for or on behalf of us, or in connection with our business (e.g. IT provider).
a third party collecting Personal Data about visitors to our Website or social media presences via our Website or social media presences (e.g. by means of cookies and similar technologies);
our affiliates, in particular we can transfer your personal data to one of our affiliates’ databases outside of Switzerland (such as our affiliate company in Germany);
legal representatives;
authorities, courts and other public bodies;
other possible third parties.

In principle, we process your Personal Data in Switzerland. However, some of our service providers (e.g. IT providers) and other recipients listed above may also be located in the EU or in any other country worldwide. However, we do not disclose your personal data to any recipients that are domiciled in countries that do not provide for adequate data protection, unless we have ensured that appropriate measures are taken (such as ensuring that the recipient is bound by EU standard contractual clauses, or an approved code of conduct or certification) or unless we can rely on any of the legal exceptions (e.g. your consent).

XI. Storage and Retention Period

We will retain your personal data for as long as is necessary and permissible with regard to the purposes for which it was collected, or for as long as there is a legal obligation for us to retain it and/or as long as we have an overriding interest to retain it. Thereafter, Personal Data will be deleted or anonymized as far as possible.

XII. Privacy Rights

In accordance with applicable law and if the relevant requirements are met, you have the rights described hereinafter in connection with the processing of your Personal Data by us.

Whenever we process Personal Data, we take reasonable steps to ensure that your Personal Data is kept accurate and up-to date for the purposes for which it was collected. We will provide you with the ability to object to the processing of your Personal Data, in particular if such processing is not reasonably required for a legitimate business purpose as described in this policy or our compliance with law. In the case of electronic direct marketing, we will provide you with a method to opt out of receiving further marketing materials or with a method to opt in if required by law.

Further, you are entitled to access your Personal Data at any time. In addition, you have the right to rectification, deletion, limitation of processing and data portability of your Data.

Also, you have the right to withdraw your consent to the processing of your Personal Data at any time with effect for the future, if the processing of your Personal Data is based on your consent.

If you wish to contact us regarding our use of your Personal Data or object to the processing of your Personal Data, please email us at info@neovii.com, enclosing proof of your identity. Requests to delete Personal Data will be subject to any applicable legal and ethical reporting or document filing or retention obligations imposed on us.

You are also free to lodge a complaint with the competent data protection authority. In Switzerland, this is the Federal Data Protection and Information Commissioner (FDPIC).

XIII. Security and confidentiality

In the course of handling your Personal Data, we take appropriate technical and organizational measures designed to protect that information from loss, misuse, unauthorized access, accidental disclosure, alteration or destruction or other unauthorized or unlawful processing.

To ensure the security and confidentiality of Personal Data that we collect online, we use data networks protected, inter alia, by industry standard firewall and password protection.

XIV. Privacy Policy for Neovii Biotech GmbH

Regarding the processing of data by Neovii Biotech GmbH please note the separate privacy policy here.

XV. Amendments
We may amend this Privacy Policy at any time without prior notice. Changes apply as from the publication of the amended Privacy Policy on our Website. The version published on our Website is valid in each case.

Last update: 29.04.2024